Rental Rates & Availability

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  • All Monday - Thursday are available for rent at $2800, unless specified otherwise on calendar above.

  • Please familiarize yourself with the common questions below (scroll down) prior to scheduling a tour. Tours can be scheduled directly by clicking the "Schedule Tour Now" button at the top of our website.

  • If the rental fee is listed on a date above, the date is currently available. 

  • Rental rates subject to change.

Greetings! 

 

Chris Petzolt here, owner of Ranch Austin. In early 2015, my wife Melissa and I built Ranch Austin from the ground up. Now I am not bragging, but the venue turned out spectacular. Truth be told, we have been putting smiles on people’s faces ever since! If you don’t believe me, check out our reviews page!

At Ranch Austin we have a very direct approach. By familiarizing yourself with the FAQs below, you will know exactly what to expect prior to booking your tour. We don’t like surprises and neither do you! If you like what you see, please schedule a informal tour by clicking the "Schedule Tour" link from the top/bottom of our website.

 

Thank you for checking out Ranch Austin!​

Frequently Asked Questions

 What is included in the Ranch Austin rental fee listed on the calendar above? 

  • 12 hour access to the venue, including use of the indoor banquet hall with seating for up to 160 guests and over 10,000 square feet of outdoor patio surrounded by beautiful large oaks wrapped in white lights. Outdoor areas includes a covered stage, covered bar,  covered patio with gas fire surround and choice of 2 outdoor ceremony sites. 

 

  • Typically, that time is from 12pm-11:59pm, but can be adjusted to an earlier start/end time if desired. Example, if you are having a Sunday brunch wedding, you might want your block of time from 8am-8pm. Rental end time can not exceed 11:59pm.  

 

  • 2 Large separate dressing rooms

  • (200)  Mahogany folding chairs, (20)  60" Round tables, (6)  30" Cocktail tables  (6)   Rectangle tables

Does the rental price listed on the calendar include food, alcohol or other services like the DJ or a wedding planner?

 

Short Answer: No

 

The pricing listed on the Ranch Austin calendar above is for the 12 hour venue rental only (use of facility) and our standard rental inclusions listed above. It should be noted, the listed rental fee on the calendar is the EXACT amount you will pay Ranch Austin. Meaning we don’t have any additional “hidden” rental fees, taxes, gratuity fees, etc, etc. added on at signing. 

How many guests can be seated indoors?

The inside of the venue can comfortably hold up to 160 guests factoring 8 guests per round table. Dinner and dancing outdoors is an option as well!

RAindoor.jpg

QUESTION: What are your ceremony site options and can we decorate them?

We have two great ceremony sites. The first option is our covered stage, shaded under our beautiful old oaks and the second site is in the open pasture with benches. During the hot summer months, we strongly encourage using the covered stage/shaded area for your ceremony. Yes, you can most definitely decorate either site. 

Can we bring in our own vendors (catering, DJ, photography, etc.) or does Ranch Austin require we only use their preferred vendors?

 

Short Answer: Yes

To help save you time and frustration, Ranch Austin has compiled a list of great approved vendors that are familiar with the venue. We strongly encourage our clients to choose from our approved vendors list. You may hire vendors not on our approved vendors list, however they will be required to provide proof of General Liability insurance, a point of contact and comply with our vendor policies.

 

Note: All Third party Catering & Bartending companies are required to complete a separate agreement, made directly between their company and Ranch Austin. The same holds true for the company providing the entertainment (DJ or Band). These vendor to venue agreements protect you from hiring vendors that could jeopardize your security deposit.

Can I provide and serve my own alcohol?

You will be responsible for providing any alcohol served at your event. Once the event commences (guests begin to arrive), all alcohol must be served by a licensed and insured bartending company, meaning the bartender can’t just be an old college buddy who is TABC certified. We highly recommend hiring a catering company that offers bartending services as part of their catering package.

*The serving of alcohol at Ranch Austin must end no later than 11pm. 

Can the DJ set up outdoors?

Yes. Many of our couples LOVE dancing outdoors. Some even have both dinner and dancing outside.

*Outdoor amplified music is required to be off by 11:00pm on Friday & Saturday and 10:00pm on Sunday-Thursday and all bands and DJs must use Ranch Austin's speakers.

QUESTION: Does Ranch Austin Offer Discounts?

5% Discount off rental rate: Active Military (bride or groom only please)

Grooms Cabin

Do you have hotels close by or onsite accommodations?

There are many hotels in a close proximity to Ranch Austin. See list of hotels and contact information by clicking here.

QUESTION: Are pets allowed at Ranch Austin?

We strongly discourage bringing your pet(s) to Ranch Austin. The property is not fenced for small animals and could potentially be dangerous around our longhorns. However, as animal lovers ourselves, we will allow 1 personal pet to be a guest at the event. Please use a leash as we cannot be responsible for their safety.

QUESTION: Are sparklers allowed for the send off?

Yes, sparklers are allowed. No rice, confetti or bird seed is allowed.

QUESTION: Can the longhorns be close to the venue for pictures during the event?

Yes, it’s true. We have some spectacular longhorns roaming the ranch that like to greet your guests as they arrive. At your request, we will do our best to make sure that they are close enough for your guests to enjoy.

QUESTION: Does Ranch Austin allow food trucks?

Yes, food truck catering is permitted, however they will be required to follow the same rules and policies as full service catering companies. This means that they must provide items such as beverage stations (water, tea, etc.) and staffing to stay until the end of the event to bus the tables, clean up the food and take out the trash. Many food trucks do not provide this type of service or any services outside of supplying the food. In those cases, you will need to hire a third party catering service company to fulfill this requirement. Please familiarize yourself with the “Third Party Catering Agreement” prior to hiring a food truck or any catering company outside our approved list. 

QUESTION: Can we set up a bar on the covered patio or do we have to use the permanent outdoor bar?

It is not uncommon for us to see the bar setup on the back covered patio. This covered patio is a great place for the bar and cocktail tables.

QUESTION: How do you reserve a date with Ranch Austin? How much is the down payment? Do you accept credit cards?

To reserve your date at Ranch Austin, simply fill out “New Client Contact Form”  and we will send you the rental agreement online through a secure signing system called Docusign.  This makes it fast and easy (no scanning, faxing, etc.) and at completion of signing, it will automatically send you a copy for your records.

 

The 1st rental fee deposit is due upon signing of the rental agreement. The deposit  amount is 50% of the total rental fee and is nonrefundable.  The remaining 50% of the rental fee is due 90 days prior to the event. These payments will be set up with your credit card and autodrafted. 

QUESTION: What are the top 3 things that make Ranch Austin the best private venue in Austin?

1) This question contains the answers in and of itself. Austin! We are one of the only private venues of this size actually located in Southwest Austin and sitting on such a large piece of land.  Once you arrive at Ranch Austin, you will start to feel as though you are at a private oasis and soon forget you are only 15 minutes from downtown Austin. Even more importantly, we’re conveniently located 10 minutes from major hotels for your out of town guests. As you’re probably finding out, there are MANY beautiful venues to choose from, but the majorities are located 45-60 minutes outside of Austin. This usually equates to over a 2 hour drive from main points of travel such as the airport and makes it harder for guest to find hotel availability.  Plus, if you are providing transportation for your guests the rates are much higher due to mileage.  Uber and taxi services are also available to/from Ranch Austin.   

 

2) We are locally owned and operated! Because of this, we strive for perfection. If you don’t believe us, check out our reviews!

 

3) Uniquely designed to fit all styles with many options to choose from. Outdoor space, indoor space, you name it, we have options!